Is it possible to hold a date?
You may hold a date free of charge for 7 days.
What is the booking process?
To secure a reservation at the Event Center, you would provide fifty percent (50%) of the rental fee plus VA sales tax (5%) with a completed contract. The balance of the rental fee and a $1,000 security deposit is due thirty (30) days prior to the event.
What is included in each rental?
Each rental includes 8 total hours of The Woodlands, with midnight (12am) as the end time. Rentals include the main banquet room, catering/buffet room, bridal suite, banquet & catering tables, inside chairs (gold chiavari) and outside chairs (white folding) for ceremony use at the Pergola, dance floor, A/V system and a ceremony rehearsal at the Pergola only (subject to availability and seasonality). The Woodlands hosts one (1) event per day.
What is the cancellation policy?
Should you have to cancel a reservation more than one year in advance, the entire rental fee, minus a $50 service charge, will be refunded. If the reservation is cancelled thirty – sixty, (30 – 60) days in advance, 25% of the total rental & catering fees are charged, unless the date is rebooked; if rebooked, all the rental & catering fees, minus a $50 service charge, will then be refunded. Should you cancel a reservation less than thirty (30) days prior to the scheduled event, Permit Holder is required to pay 50% of all rental & catering fees unless the date is rebooked; if rebooked, the all rental & catering fees, minus a $50 service charge, will then be refunded.
What is the maximum capacity?
The Woodlands’ maximum capacity is 200 guests. Including the dance floor and DJ space the occupancy is 180; including the dance floor and a band the occupancy is 150.
What are the catering & beverage options?
The Woodlands’ hosts Great Blue Heron Catering for all food and beverage and can by reached at 703-255-3631 x104 or AlgonkianEvents@nvrpa.org.
Where can I have a ceremony on property?
The Woodlands rental includes use of our Pergola just outside of the venue. Outdoor folding chairs, setup and breakdown are included. Pergola use for a ceremony is subject to weather conditions since the area is not tented. In the event of inclement weather, the ceremony would take place in the main banquet room.